Political & Economic Visits Assistant (Vacancy Reference: 18/78)

Open To:
U.S. Citizen Eligible Family Members (USEFMs) – All Agencies

Position Title:
Political & Economic Visits Assistant

Reference:
18/78

Opening Date:
September 13, 2018

Closing Date:
September 26, 2018

Work Hours:
Full-time, 40 hours/week

Salary:
Up to Grade FP 6 (Final Grade and Salary to be confirmed by Washington based on applicant’s qualifications and prior work experience).

 

An exceptional opportunity has become available for a new team member to join the Political and Economic Sections (POL/ECON) at U.S. Embassy London, as a Visits Assistant. This will be a hands on and fast paced career opportunity. You will be responsible for coordinating, planning, logistical, and customer service support for the more than 1,000 official visitors who are managed by POL/ECON annually, both prior to, during, and following the visit. Duties will include: requesting appointments for the visitors; preparing schedules and delegation lists; coordinating with motor pool for transportation requirements and with colleagues in the Visitors Unit for hotel reservations; answering numerous questions and providing local resource advice; preparing administrative scenarios, schedules, lists, etc., and generating statistical reports using the Visitor Application pioneered by Embassy, London.

The following qualifications are also required. It is very important that you address each selection criterion detailed below with specific and comprehensive information supporting each item in your application and resume/CV. This will help you in our short listing process.

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.

EDUCATION:
Undergraduate College degree in International Relations, Political Science, Economics, Public Administration, Law/Criminal Justice, or equivalent qualification is required.

EXPERIENCE:
Minimum three years of previous office experience in a customer facing work environment, providing logistical support, utilizing databases and/or tracking software, and providing event planning is required.

LANGUAGE:
Level IV (fluent) English is required.

JOB KNOWLEDGE:
Basic knowledge of USG officials and the government institutions they lead.  Basic knowledge of UK government institutions and local London environs.  Knowledge of U.S. social customs, procedures, and protocol a must, as is the ability to learn and adapt to UK equivalents as necessary.  Strong computer literacy in MS Office, including Excel, and database software (to include charts) – as well as solid typing skills (minimum 30 wpm) – is required.

SKILLS AND ABILITIES:
Ability to organize complex visits in ways that maximize efficient use of resources. Ability to work with the Political and Economic and other sections in the execution of events, seeking innovative ways to capitalize on opportunities for political, economic and media engagement of visitors. Ability to develop and maintain access to high-level UK contacts and maintain and develop robust contacts in the service and hospitality fields.  Ability to work independently, exercising judgement, discretion, initiative, and creativity.  Flexibility to perform duties outside of regular working hours. Ability to organize complex issues through the use of databases and word processing software. Good typing skills. Strong administrative and interpersonal skills. High customer service standards. Considerable tact and diplomacy required in dealing with top-level officers and diplomats. Ability to work in a multicultural, international environment. Ability to manage several projects at once, with positive outcomes. Excellent time management skills. Capable of prioritizing and completing projects with little or no supervision.  Willingness and ability to take the initiative. Strong leadership skills. Ability to anticipate contingencies for VIP agendas and seamlessly incorporate changes with little notice, while keeping a positive attitude. Close attention to detail. Ability to lead teams without having supervisory responsibility over the team members. Positive approach to problem solving. Ability to obtain a top-secret security clearance is required.

Interested candidates for this vacancy MUST submit the following for consideration of their application:

  • The London DS0174 Application Form – This is our preferred form of application, as it aims to focus the candidate on the essential criteria of an advertised vacancy.

OR

Please reference our instructions on how to complete the UAE/DS-0174 form.

You must ALSO include the following information in your application for employment:

  • Your current curriculum vitae/resume.
  • Evidence of your legal right to work in the U.K. such as a copy of your passport biographical page, work visa page and, or, birth certificate. Please do not send originals by mail. Copies are acceptable. Short-listed applicants will be asked to provide, prior to interview, original documentation in support of their legal right to work in the U.K.
  • Evidence of Appointment Eligible Family Member (AEFM) Preference (such as a copy of your sponsor’s orders), if applicable. Please do not send originals by mail. Copies are acceptable.

PLEASE NOTE: WHETHER YOU ARE AN INTERNAL OR EXTERNAL CANDIDATE, IF YOUR APPLICATION PACKAGE IS INCOMPLETE, YOU WILL NOT BE CONSIDERED FURTHER FOR A VACANCY.

Submitting your Application
As an environmentally aware employer, our preference is for you to submit your application by email to LNDRecruit@state.gov

Please ensure documents are in Microsoft Word and/or Adobe Acrobat. JPEG, TIFF or SkyDrive files will not be accepted and your application will be determined invalid.  Similarly, if your application exceeds 5MB, your application will be determined invalid.

Alternatively, your application can be mailed to:

Recruitment
The Human Resources & Development (HRD) Office
Embassy of the United States of America
33 Nine Elms Lane
London
SW11 7US