Request for Quotations 19UK5621Q0071 – Provision of an Online Event Platform Package

Procurement Mission UK

The U.S. Embassy London is currently seeking quotations for the Provision of an Online Event Platform Package to support a 3-hour virtual networking event in September 2021.

Technical requirements will include:

  • Provision of bespoke virtual networking tool and space for 100+ participants, with branding possibility
  • Access to be limited to paid participants only
  • Technical platform providing secure access from all major operating systems (Windows, iOS), browsers (IE, Chrome, Safari) and device types (personal computer, tablet, mobile device, smartphone, dial in-option)
  • Off-site backup must be provided in case of internet or power failures, or be hosted on a global online hosting platform which offers multiple physical sites (server farms)
  • Technical platform must be projected for simultaneous access of at least 450 participants in terms of bandwidth, video/audio quality and stability Additional requirements:

Online Event package:

  • A bespoke branded networking space designated and configured to specifications (to be provided).
  • Skilled staff to act as matchmakers during the event in a 3:1 ratio (participant to matchmaker).
  • Optional: Scheduling and conducting half-hour pre-event briefings with all participants during the week prior to the event.

Training and support:

  •  Training for participants and team members before the event on how to use the platform.
  •  One-to-one technical assistance during the setup, execution, and follow-up/analysis stages. Skilled staff to act as technical support via chat, email and phone.
  • Branding & Design:
  • Creation of a branded landing page, floor plan and suggested thematical rooms (per further guidance)
  • Post-Event Networking:
  • Feedback on when guests arrived, how long they stayed as well as what comments they left about the event. Guests needs and follow up will also be made available.
  • Only companies specializing in this field should provide a quotation.

The full advert including contact details can be downloaded here as a PDF (1-page, PDF).

Solicitation Number              19UK5621Q0071
Advert Closing Date              COB (17:30 GMT)  on  August 5, 2021


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