Request for Quotations 19UK5621Q0069 – Provision of Audio-Visual Equipment/Staging/Production

Procurement Mission UK

The U.S. Embassy London is currently seeking quotations for the Provision of audio-visual equipment/staging/production and onsite technical personal to support a full day event in London in September 2021 comprising 5 moderated panel discussions in a dedicated auditorium with a platform stage for the panel and theater style seating for approximately 150 attendees. Set-up and testing on the day prior will be required. Breakdown can take place following the conclusion of the event.

Technical requirements will include:

Auditorium Staging and Production

  • Stage Set to incorporate Projection Screening and carpeting for Embassy’s own staging (all on stage furniture and podium will be provided by the Embassy)
  •  Lighting suitable for broadcast conditions to include up-lighting for stage set, on set lighting and up-lighting through auditorium
  • Additional lighting required to illuminate audience particularly through Q&A
  • Sound to include lavalier microphones for all panel participants, podium microphone, 2 x boom microphones for Q&A, speakers and monitors for main stage and relay speakers for audience
  • Streaming Studio for Live Broadcast to include specific broadcast license (a dedicated, robust broadband will be provided by the Embassy)
  •  Cameras and operators x3 (to move between auditorium and reception space)
  •  Relay TV’s place in the auditorium x2

Reception Space

  • Sound for speeches to include microphones and speaker system (podium provided by the Embassy)
    Only companies specializing in this field should provide a quotation.

The full advert including contact details can be downloaded here as a PDF (1-page, PDF).

Solicitation Number              19UK5621Q0069
Advert Closing Date               COB (17:30 GMT)  on  August 5 2021


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