Program Manager, Cultural Affairs Office (Vacancy Reference: 17/26)

Open To:
All Interested Candidates / All Sources

Position Title:
Program Manager, Cultural Affairs Office


Opening Date:
March 15, 2017

Closing Date:
March 29, 2017

Work Hours:
Full-time, 40 hours/week

£37,087 gross starting salary per annum, (consisting of: basic salary £32,297, London weighting £2,100 and bonus £2,690)

Performance Related Pay System
Pension Scheme
BUPA Membership
Employee Assistance Program
Season Ticket Loan
Generous Annual Leave & Sick Leave
Paid Public Holidays (U.K. & U.S.)


We are pleased to announce an exciting opportunity for a Program Manager to join the U.S. Embassy London’s Cultural Affairs Office. This will be a fast paced and high pressure career opportunity where you will play an integral part in managing all aspects of the International Visitor Leadership Program (IVLP), the IVLP-on-Demand Program and post-funded exchange programs.

Creativity and meticulous planning are key attributes you will need to have to do the job. It is a role that will vary from day to day – from arranging visits of UK exchange program participants – to direct interfacing with exchange program alumni, members of UK society, business, senior government officials and other prominent UK opinion leaders. Are you familiar with UK academic, political, business, social and cultural influencers? You will be called upon to utilize your professional contacts of key stakeholders within these sectors while at the same time cultivate new partnerships with UK Government ministers, senior UK civil servants and senior academics.

Your portfolio will be extensive and you will also assist the Senior Assistant Cultural Affairs Officer (ACAO) and the Cultural Affairs Officer (CAO) in a variety of other projects that may include: drafting Notice of Funding Opportunity documents, cables and memos for the Ambassador; organizing events, particularly those that include alumni contacts; handling enquiries on exchange, educational and cultural matters; liaising with U.S. Consulates in Belfast, Edinburgh and Hamilton regarding exchange participants and alumni in their districts; and providing backup to other Cultural Office staff in their absence.

This career opportunity promises to be varied and challenging. On occasion, we will require a flexible approach to working overtime outside of regular work hours (weekends, evenings and public holidays).

Interested? Then we would like to hear from you! 

The following qualifications are also required. It is very important that you address each selection criterion detailed below with specific and comprehensive information supporting each item in your application and resume/CV. This will help you in our short listing process.


Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.

Bachelor’s degree in any of the following subjects is required: Politics, History, American Studies, English, Sociology, Public Policy, Public Relations, Philosophy, International Affairs, Cultural Studies or Communications.

Program and project management experience in public affairs, public relations, education, cultural affairs or exchange programs is required.

Level IV – Fluent Written & Spoken English is required.

Knowledge of UK and U.S. educational and political systems, institutions, and cultural activities is required. Working knowledge of core office procedures and practices is required. Knowledge of Microsoft applications such as Word, Excel, PowerPoint, and Access is required. Knowledge of common office machines such as copiers, faxes, and scanners is required. 

Ability to work independently without much supervision is required. Good judgment with the ability to make balanced decisions is required. Excellent organization skills and time management skills are required. Ability to juggle competing priorities is required. Excellent drafting and written communication skills are required. Excellent oral communication and interpersonal skills, with the ability to deal effectively with all levels of personnel within the Mission and externally is required. Ability to establish and maintain high level contacts including members of Parliament, senior UK civil servants, accomplished professionals from many fields in connection with visitor programs and Embassy personnel in connection with the visitor programs is required. Ability to attend after-hours functions and work overtime when needed is required. Excellent computer skills are required

  • The London DS0174 Application Form – This is our preferred form of application, as it aims to focus the candidate on the essential criteria of an advertised vacancy.


Please reference our instructions on how to complete the UAE/DS-0174 form.

You must ALSO include the following information in your application for employment:

  • Your current curriculum vitae/resume.
  • Evidence of your legal right to work in the U.K. such as a copy of your passport biographical page, work visa page and, or, birth certificate. Please do not send originals by mail. Copies are acceptable. Short-listed applicants will be asked to provide, prior to interview, original documentation in support of their legal right to work in the U.K.
  • Evidence of Appointment Eligible Family Member (AEFM) Preference (such as a copy of your sponsor’s orders), if applicable. Please do not send originals by mail. Copies are acceptable.


Submitting your Application
As an environmentally aware employer, our preference is for you to submit your application by email to

Please ensure documents are in Microsoft Word and/or Adobe Acrobat. JPEG, TIFF or SkyDrive files will not be accepted and your application will be determined invalid.  Similarly, if your application exceeds 5MB, your application will be determined invalid.

Alternatively, your application can be mailed to:

The Human Resources & Development (HRD) Office
Embassy of the United States of America
24 Grosvenor Square