Procurement Assistant (Vacancy Reference: 18/77)

Open To:
All Interested Candidates / All Sources

Position Title:
Procurement Assistant

Reference:
18/77

Opening Date:
September 13, 2018

Closing Date:
Open Until Filled

Work Hours:
Full-time, 40 hours/week

Salary:
£34,663 gross starting salary per annum, (consisting of: basic salary £30,059, London weighting £2,100 and bonus £2,504).

Benefits:
Performance Related Pay System
Pension Scheme
BUPA Membership
Employee Assistance Program
Season Ticket Loan
Generous Annual Leave & Sick Leave
Paid Public Holidays (U.K. & U.S.)

    OR

 Up to Grade FP 8 (Final Grade and Salary to be confirmed by Washington based on applicant’s qualifications and prior work experience).

 

Are you interested in the challenge of learning American business practices and Procurement law? Do you want to work in a truly international setting and help support the U.S.-UK special relationship? As a Procurement Assistant at the American Embassy, this job opportunity may well fulfill your interest!

As a member of the Procurement team, you will be working in an environment that is diverse and fast-paced, and you will be challenged with continually changing procurement needs. You will be responsible for managing and awarding low value procurements – less than $100,000. You will need to have a keen eye for detail and a methodical approach to identify cost-efficient sources that meet the Embassy’s needs, and ensure that all goods/services acquired represent best value to the U.S. Government. 

Other duties will include: assisting the Procurement Analysts and Supervisor with more complex procurements, including obtaining quotes, drafting letters, uploading and organizing electronic document files, preparing information for Technical Evaluation Panels and witnessing the opening of bids. Preparing call-off orders from several large contracts, monitoring the contract spend and providing monthly usage reports to the stakeholders. You will also be in charge of monitoring renewable orders and contracts and providing timely reminders regarding renewals to the requesting offices.

The ability to nurture effective business relationships — both in the public and private sector — is an essential part of this role, as you’ll be dealing with suppliers to expedite orders and resolve issues. As such, we are looking for someone who possesses good communication and interpersonal skills. You’ll also need to be a team player with strong analytical abilities and customer service skills, to assist over 40 U.S. Government agencies located at the American Embassy.

The following qualifications are also required. It is very important that you address each selection criterion detailed below with specific and comprehensive information supporting each item in your application and resume/CV. This will help you in our short listing process.

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.

EDUCATION:
Bachelor’s degree in Business Studies, Commerce, Law, English, Finance, Management, Marketing, Strategic Communications, Public Policy, Government, Public Relations, Philosophy, International Relations, Anthropology, Mathematics, or Physical, Biological, or Computer Sciences is required.

EXPERIENCE:
Prior work experience in procurement, contracting or a related field is required..

LANGUAGE:
Level IV (Fluency) in both written and spoken English is required.

JOB KNOWLEDGE:
Along with a thorough understanding of conventional acquisition practices, the incumbent would possess a rudimentary understanding of both UK and EU contracting laws, principles and rules of contractual engagement.

SKILLS AND ABILITIES:
Excellent analytical and drafting skills.  Must have ability to complete market and product research. Good communication skills for presenting findings to colleagues and internal customers. Ability to develop and maintain relationships with key external contacts, and the ability to provide quality customer service, advice and assistance to internal clients. Ability to work independently.

Interested candidates for this vacancy MUST submit the following for consideration of their application:

  • The London DS0174 Application Form – This is our preferred form of application, as it aims to focus the candidate on the essential criteria of an advertised vacancy.

OR

Please reference our instructions on how to complete the UAE/DS-0174 form.

You must ALSO include the following information in your application for employment:

  • Your current curriculum vitae/resume.
  • Evidence of your legal right to work in the U.K. such as a copy of your passport biographical page, work visa page and, or, birth certificate. Please do not send originals by mail. Copies are acceptable. Short-listed applicants will be asked to provide, prior to interview, original documentation in support of their legal right to work in the U.K.
  • Evidence of Appointment Eligible Family Member (AEFM) Preference (such as a copy of your sponsor’s orders), if applicable. Please do not send originals by mail. Copies are acceptable.

PLEASE NOTE: WHETHER YOU ARE AN INTERNAL OR EXTERNAL CANDIDATE, IF YOUR APPLICATION PACKAGE IS INCOMPLETE, YOU WILL NOT BE CONSIDERED FURTHER FOR A VACANCY.

Submitting your Application
As an environmentally aware employer, our preference is for you to submit your application by email to LNDRecruit@state.gov

Please ensure documents are in Microsoft Word and/or Adobe Acrobat. JPEG, TIFF or SkyDrive files will not be accepted and your application will be determined invalid.  Similarly, if your application exceeds 5MB, your application will be determined invalid.

Alternatively, your application can be mailed to:

Recruitment
The Human Resources & Development (HRD) Office
Embassy of the United States of America
33 Nine Elms Lane
London
SW11 7US